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Community Event Risk Assessments — Done in 2 Minutes
Get a comprehensive, UK health and safety compliant risk assessment for your community event in seconds. Village fetes, family fun days, charity fundraisers, and local events all covered.
Used by community groups, parish councils, charities, and volunteer organisations across the UK.
How It Works
1. Describe Your Activity
Give us a few details about your community event. It takes less than a minute.
2. Let the app take the strain
Our advanced algorithms produce a comprehensive, UK-standard risk assessment tailored to your specific situation.
3. Download Instantly
Get a professionally formatted PDF and fully editable Word document, ready to use right away.
What You Get
- ✓Instant PDF download — ready to submit immediately
- ✓Fully editable Word document
- ✓UK health and safety compliant format
- ✓Covers all major hazards relevant to your event
- ✓Control measures and risk ratings included
- ✓Money-back guarantee within 24 hours
Join thousands of UK businesses getting risk assessments done in minutes.
You’ll be delighted with your Risk Assessment, or your money back.
Perfect For
Example Content
A short illustrative extract from a typical community event risk assessment generated by Anyrisks:
| Hazard | People at Risk | Control Measures | Risk Rating |
|---|---|---|---|
| Slips, trips and falls on uneven ground | Attendees including elderly visitors and children | Site inspected before opening; trip hazards marked or removed; first aid cover on site | Medium |
| Catering and food safety — hot surfaces, burns | Catering volunteers and public | Hot equipment guarded; volunteers briefed; burns first aid kit available | Medium |
| Children becoming separated from adults | Children and carers | Wristbands with contact details issued; lost child procedure communicated to all volunteers | Medium |
Illustrative only. Your assessment will be tailored to your specific activity and site.
Frequently Asked Questions
Do I need a risk assessment for a village fete or community event?
Yes. Under Regulation 3(1) of the Management of Health and Safety at Work Regulations 1999, any person conducting an undertaking must carry out a suitable and sufficient risk assessment for risks to non-employees — including event attendees. This applies even to small volunteer-run events, as Section 3 of the HSWA 1974 creates a duty of care to members of the public.
Do I need a Temporary Event Notice (TEN) for a community event?
A Temporary Event Notice (TEN) is required under the Licensing Act 2003 for any event involving licensable activities (sale of alcohol, regulated entertainment, or late-night refreshment) with fewer than 500 attendees. TENs must be submitted to the local authority at least 10 working days before the event. For larger events, a full premises licence is required. A risk assessment is typically required as part of the TEN application process.
Does my community event need to comply with fire safety law?
If the event takes place in a non-domestic premises or a temporary structure (marquee, large tent), the Regulatory Reform (Fire Safety) Order 2005 (RRO 2005) applies. The responsible person (typically the event organiser or hirer) must carry out a fire risk assessment under Article 9. Anyrisks community event assessments include fire safety sections covering evacuation routes, suppression, and emergency procedures.
What local authority permission do I need?
For events on public land (parks, village greens, council car parks), you typically need a licence or permit from the local authority, often via the council’s events or parks team. The application will usually ask for a risk assessment, public liability insurance certificate, and site plan. Requirements vary by council so check with your local authority events team at least 6–8 weeks before.
What public liability insurance do I need?
Most venues and councils require a minimum of £5 million public liability cover for community events, though some may require £10 million. Your insurer will typically require a copy of your risk assessment before providing cover. Anyrisks assessments are formatted to meet insurer requirements.
How long does it take?
Under 2 minutes. Describe your event and Anyrisks produces a fully written risk assessment instantly, including PDF and Word download.
Community Event Risk Assessments and UK Law
Your legal duties as a community event organiser in the UK.
HSWA 1974 and MHSWR 1999
Under Section 3 of the Health and Safety at Work Act 1974, any person conducting an undertaking has a duty to ensure, so far as is reasonably practicable, that persons not in their employment are not exposed to risks to their health and safety. Regulation 3(1) of the Management of Health and Safety at Work Regulations 1999 then requires a suitable and sufficient written risk assessment. This applies to community events of any size, including volunteer-run village fetes, charity events, and local fairs.
Licensing Act 2003 — Temporary Event Notices
Any event involving licensable activities (sale of alcohol, regulated entertainment, or late-night refreshment) with fewer than 500 attendees requires a Temporary Event Notice (TEN) under the Licensing Act 2003. TENs must be submitted to the local authority at least 10 working days before the event. A risk assessment is typically required as part of the application. For events over 500 attendees, a full premises licence is needed.
RRO 2005 — Fire Safety
If the event uses a non-domestic premises, hired hall, or temporary structure such as a marquee, the Regulatory Reform (Fire Safety) Order 2005 (RRO 2005) applies. Article 9 requires the responsible person — typically the event organiser or venue hirer — to carry out a fire risk assessment. This should cover evacuation routes, fire detection, suppression, and emergency procedures.
Local Authority Permissions and Insurance
Events on public land require permission from the local authority, typically the council’s parks or events team. Most councils require a risk assessment, public liability insurance certificate (minimum £5 million), and a site plan as part of the permit application. Apply at least 6–8 weeks before your event. Your insurer will also typically require a copy of the risk assessment before providing cover.
What Community Event Organisers Say
“We’ve been running our fete for 20 years and always struggled with the risk assessment. Anyrisks produced a better one than we’d ever written in about 90 seconds.”
Helen Davies
Village Fete Committee, Worcestershire
“The council required a risk assessment as part of our park permit application. This was accepted first time, no queries.”
Mohammed Al-Rashid
Community Centre Manager, Birmingham
“Used it for our school summer fair. Covered all the stalls, bouncy castle, and BBQ separately — exactly what we needed.”
Cath Bowman
PTA Chair, Kent
Anyrisks vs DIY / Templates
| Anyrisks | DIY / Templates | |
|---|---|---|
| Written in full — not a blank form to complete | ✓ | ✗ |
| References MHSWR 1999 and HSWA 1974 duties | ✓ | ✗ |
| Covers fire safety (RRO 2005 Article 9) for venues and marquees | ✓ | ✗ |
| Accepted by local councils for park and event permits | ✓ | ✗ |
| Meets insurer requirements for public liability cover | ✓ | ✗ |
| Ready in under 2 minutes | ✓ | ✗ |
| Word document for editing and reuse | ✓ | Sometimes |
Need a different type? Visit our event risk assessment page, or use our risk assessment generator for any activity.