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Conference Risk Assessment — Generated Instantly for £29
A conference risk assessment is a legal requirement under the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999. Describe your conference venue, delegate numbers, programme structure, catering arrangements and AV setup — we generate a fully written, UK-compliant risk assessment covering crowd management, fire safety, food service, staging and all relevant regulations in minutes.
Used by conference venues, hotels, corporate event managers and business conference organisers across the UK
📊 Running a large conference with 200+ delegates? Mention your numbers, venue capacity and emergency evacuation plan — we'll include crowd management procedures, fire marshal coordination, and assembly point arrangements required under the Regulatory Reform (Fire Safety) Order 2005.
Legal requirements for conference organisers
The Management of Health and Safety at Work Regulations 1999 require every employer and self-employed person to conduct a suitable and sufficient risk assessment for work activities. For conference organisers, this means documenting how you will manage risks to delegates, speakers, catering staff, technical crew and venue personnel. Regulation 3(1) requires that the assessment is recorded in writing where you employ five or more people, but best practice and client expectations mean a written risk assessment is required for every commercial conference.
The Regulatory Reform (Fire Safety) Order 2005 places a duty on the responsible person (typically the conference organiser in conjunction with venue management) to carry out a fire risk assessment and implement appropriate fire safety measures. For conferences, this includes emergency evacuation procedures, fire marshal briefings, delegate communication, and coordination with venue fire systems. The fire risk assessment must be recorded in writing and reviewed regularly.
The Food Safety Act 1990 and Food Hygiene (England) Regulations 2006 apply to all catered conferences. The organiser must ensure food safety procedures are in place, allergen information is communicated to delegates, and catering contractors have appropriate controls. The assessment must document allergen management and food service arrangements.
The Equality Act 2010 requires that reasonable adjustments are made for disabled delegates. Your conference risk assessment must document accessibility provisions, hearing loop facilities, accessible seating, and any additional support provided to ensure an inclusive event.
How it works
1. Describe the conference
Tell us the venue type (hotel, conference centre, university), delegate numbers, programme structure (keynotes, breakouts, exhibition), catering arrangements (buffet, plated, dietary requirements), AV and staging setup, and any specific risks. If you're running a hybrid event with virtual delegates, mention it and we'll include technical and electrical safety controls.
2. Let the app take the strain
Anyrisks produces a fully written, UK-compliant conference risk assessment referencing the Management of Health and Safety at Work Regulations 1999, Regulatory Reform (Fire Safety) Order 2005, Food Safety Act 1990 and Equality Act 2010 where relevant. Every hazard specific to your conference is documented in full.
3. Instant download and use
Download as PDF and Word. Submit it to the venue, share it with your catering and AV contractors, include it in your event safety documentation, or file it for compliance purposes. £29, no subscription, money-back guarantee if you're not satisfied.
What it covers
Every conference risk assessment is written in full — covering all delegate, staff, and technical hazards relevant to your event.
Crowd management and delegate flow between sessions
Fire evacuation procedures and assembly points
Emergency communication and fire marshal coordination
Stage and platform safety for speakers and presenters
AV equipment setup — electrical safety, cable management, rigging
Food service and allergen management (Food Safety Act 1990)
Manual handling — furniture, equipment, exhibition stands
Slips, trips and falls — venue layout, lighting, floor surfaces
Accessibility provisions for disabled delegates (Equality Act 2010)
Hybrid event technical risks — streaming equipment, power supplies
First aid provision and emergency response planning
Contractor coordination — catering, AV, venue staff
Working at height — banner hanging, lighting rigging, projection setup
Electrical safety — temporary power distribution, PAT testing
Works for
From small business seminars to large multi-day conferences, Anyrisks covers every type of corporate event.
What customers say
"We run 15-20 conferences a year and the hotel always asks for our risk assessment upfront. Anyrisks gives us something professional and venue-specific every time without the admin burden."
Rachel Thompson
Corporate event manager, London
"Our annual conference has 300 delegates, breakout sessions, and a full catering programme. Anyrisks covered fire evacuation, crowd management, allergen control — everything the venue needed to see."
David Mitchell
Conference organiser, Manchester
"We moved to hybrid events post-pandemic and needed to document the additional technical risks. Anyrisks handled it perfectly — streaming equipment, electrical safety, the lot."
Emma Patel
Business conference producer, Birmingham
Anyrisks vs DIY templates
| Anyrisks | DIY / Templates | |
|---|---|---|
| Written in full — not a blank form | ✓ | ✗ |
| Management of Health and Safety at Work Regulations 1999 referenced | ✓ | ✗ |
| Fire Safety Order 2005 compliance documented | ✓ | ✗ |
| Food Safety Act 1990 and allergen management included | ✓ | ✗ |
| Covers hybrid events with virtual delegates | ✓ | ✗ |
| Crowd management and emergency evacuation procedures | ✓ | ✗ |
| Ready in under 2 minutes | ✓ | ✗ |
| Instant PDF and Word download | ✓ | Sometimes |
Frequently asked questions
Do I need a separate risk assessment for each conference I run?
Yes — each conference has unique characteristics (venue layout, delegate numbers, catering arrangements, AV equipment setup) that require a specific assessment. Anyrisks allows you to generate a fresh assessment for each event in minutes, ensuring every conference is properly documented and compliant.
Does it cover hybrid conferences with virtual attendees?
Yes — describe your hybrid setup (streaming equipment, technical operators, virtual platform) and the assessment will cover the additional technical and electrical risks associated with broadcasting and virtual event management.
What if my conference includes breakout rooms and parallel sessions?
Describe the full programme structure and the assessment will address multi-room coordination, signage, crowd management between sessions, and emergency evacuation procedures for complex venue layouts.
Does it address food and beverage service risks?
Yes — mention your catering arrangements (buffet, plated service, dietary requirements) and the assessment will include allergen management, food safety, hot equipment, and service area hazards in line with Food Safety Act 1990 requirements.
Is the assessment accepted by hotels and conference venues?
Yes — hotels and conference centres expect event organisers to provide a written risk assessment before the event. Anyrisks produces a professional, regulation-referenced document in the standard format expected by venue management and the HSE.
How long does it take to generate a conference risk assessment?
Under 2 minutes. Describe your conference — venue, delegate numbers, programme, catering, AV setup — and Anyrisks produces a complete, UK-compliant conference risk assessment instantly.
Does it cover fire evacuation procedures for large delegate groups?
Yes — the assessment addresses emergency evacuation planning, assembly points, delegate briefing requirements, and coordination with venue fire wardens in accordance with the Regulatory Reform (Fire Safety) Order 2005.
What about accessibility requirements for disabled delegates?
Describe your accessibility provisions (wheelchair access, hearing loops, accessible facilities) and the assessment will address your duties under the Equality Act 2010 and ensure inclusive event planning.
Also see: The Ultimate Guide to Risk Assessment · Do I Need a Risk Assessment? · Risk Assessment Legal Requirements · Risk Assessment Generator