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Corporate Event Risk Assessment — Conferences & Team Building
Describe your corporate event — conference, team building day, annual awards dinner, exhibition or offsite meeting. We generate a fully written, UK-compliant corporate event risk assessment covering venue safety, delegate welfare, activities and all relevant regulations in minutes.
Used by HR teams, event agencies, corporate hospitality providers and facilities managers across the UK
🎯 Running team building activities with physical challenges? Mention the activity type (kayaking, climbing wall, assault course) and we'll include participant briefings, equipment checks, instructor qualifications and emergency response procedures required for adventure activities.
Legal requirements for corporate events
Under the Health and Safety at Work Act 1974, employers have a duty to ensure the health, safety and welfare of employees attending corporate events — whether that's a conference, team building day or client hospitality event. This duty extends to agency workers, contractors and guests. The Management of Health and Safety at Work Regulations 1999 (Regulation 3) requires a suitable and sufficient risk assessment to be carried out before the event takes place.
For events held in hired venues, the Regulatory Reform (Fire Safety) Order 2005 places responsibility on the event organiser (as the 'responsible person' for the duration of the event) to ensure adequate fire safety measures, including escape routes, signage and evacuation procedures. The venue will have its own fire risk assessment, but the event organiser must ensure their specific event setup (staging, seating layout, delegate numbers) does not compromise safety.
If your corporate event includes outdoor or adventure activities (team building days involving climbing, water sports, or ropes courses), the Activity Centres (Young Persons' Safety) Act 1995 and HSE guidance INDG108 apply. Organisers must verify that activity providers hold appropriate liability insurance, employ qualified instructors and have documented risk assessments and emergency procedures in place.
Corporate events involving alcohol service, late-night entertainment or large delegate numbers may also require compliance with the Licensing Act 2003 and local authority event licensing requirements. A written risk assessment is a standard requirement when applying for temporary event notices (TENs) or when venues request proof of due diligence.
How it works
1. Describe the event
Tell us the event type (conference, team building, awards ceremony), venue (hotel, conference centre, outdoor site), delegate count, and any activities planned (presentations, dining, physical challenges). If alcohol will be served or late finishes are planned, mention it — we'll include appropriate controls for alcohol service and late-night events.
2. Let the app take the strain
Anyrisks produces a fully written, UK-compliant corporate event risk assessment referencing the Health and Safety at Work Act 1974, the Management of Health and Safety at Work Regulations 1999 and relevant fire safety and activity-specific regulations.
3. Instant download and use
Download as PDF and Word. Submit it to your venue, share it with your event team, send it to your insurer or file it for compliance purposes. £29, no subscription.
What it covers
Every corporate event risk assessment is written in full — covering all venue, delegate and activity hazards relevant to your event.
Venue safety — fire exits, emergency evacuation, assembly points
Crowd management and delegate flow for large conferences
Accessibility requirements — wheelchair access, hearing loops, accessible seating
Food and beverage service — allergen management, buffet safety, alcohol service
Electrical safety — staging, AV equipment, power distribution
Manual handling — setting up displays, moving furniture, staging equipment
Trip hazards — cables, staging edges, uneven floors
Outdoor events — weather, ground conditions, marquee stability
Team building activities — physical challenges, water sports, adventure activities
Participant welfare — medical provision, first aid, emergency contact protocols
Transport and logistics — coach transfers, parking, site access
Contractor management — AV technicians, caterers, entertainers
Fire safety compliance — Regulatory Reform (Fire Safety) Order 2005
Data protection — delegate registration, photography consent, GDPR compliance
Works for
From small team away days to multi-day international conferences, Anyrisks covers every type of corporate event.
What customers say
"We run quarterly leadership offsites with outdoor team building. Anyrisks covered the hotel venue, kayaking activity and evening reception in one assessment — saved us hours and the venue accepted it immediately."
Rachel M.
Head of L&D, financial services firm, London
"I organise 8-10 corporate events a year for different clients. Every venue wants a risk assessment now. Anyrisks means I can produce a professional, compliant document for each event in minutes rather than copying and pasting old templates."
James T.
Event manager, corporate hospitality agency, Manchester
"We needed a risk assessment for our annual conference (400 delegates, exhibition hall, evening awards dinner). Anyrisks covered fire safety, crowd management, catering and contractor controls — exactly what the venue required."
Sophie L.
HR director, technology company, Edinburgh
Anyrisks vs DIY templates
| Anyrisks | DIY / Templates | |
|---|---|---|
| Written in full — not a blank form | ✓ | ✗ |
| Health and Safety at Work Act 1974 referenced | ✓ | ✗ |
| Fire safety and evacuation procedures included | ✓ | ✗ |
| Covers conferences, team building and hospitality events | ✓ | ✗ |
| Venue-specific hazards identified | ✓ | ✗ |
| Activity-specific controls for team building | ✓ | ✗ |
| Ready in under 2 minutes | ✓ | ✗ |
| Instant PDF and Word download | ✓ | Sometimes |
Frequently asked questions
Does this cover virtual and hybrid events as well as in-person?
Yes — describe whether the event is in-person, virtual or hybrid and we'll tailor the assessment accordingly. Virtual events have different risks (screen fatigue, data security, platform failure) compared to physical venues.
Will it satisfy venue and hotel requirements?
Yes — conference venues, hotels and event spaces routinely require event organisers to submit a risk assessment before confirming bookings. Anyrisks produces a fully written, regulation-referenced assessment in the professional format expected by venue operators and insurers.
Does it cover team building activities like high ropes or outdoor challenges?
Yes — describe the activity type (indoor, outdoor, physical challenge, water-based, etc.) and Anyrisks will include activity-specific controls covering participant fitness, instructor qualifications, equipment checks and emergency procedures.
Can I use it for annual conferences with 500+ attendees?
Yes — tell us the delegate count, venue type (hotel, conference centre, marquee) and event format (plenary sessions, breakouts, exhibitions) and the assessment will cover crowd management, fire evacuation, accessibility and all relevant large-scale event risks.
Does it reference the Health and Safety at Work Act and event-specific regulations?
Yes — corporate event risk assessments reference the Health and Safety at Work Act 1974, the Management of Health and Safety at Work Regulations 1999, and where relevant the Regulatory Reform (Fire Safety) Order 2005. For activities involving adventure sports or outdoor pursuits, relevant Activity Centre (Young Persons' Safety) Act 1995 guidance is incorporated.
Is it accepted by event insurance providers?
Anyrisks produces a comprehensive, written risk assessment that satisfies the due diligence requirements of event liability insurers. Many policies require a documented risk assessment as a condition of cover — this meets that requirement.
How long does it take to generate?
Under 2 minutes. Describe your event type, venue, delegate count and activities, and Anyrisks produces a complete corporate event risk assessment instantly.
Can I edit it after download?
Yes — you receive both PDF and editable Word document formats. Add your company branding, adjust controls to match your venue's specific procedures, or append additional site plans and emergency contact details.