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Village Fete Risk Assessment — Generated Instantly for £29
Describe your fete — the field or green, expected numbers, stalls, inflatables and parking arrangements. Anyrisks produces a fully written, UK-compliant risk assessment ready to share with your parish council, landowner or insurer in minutes.
Used by parish councils, village hall committees, churches and community fete organisers across the UK
🎪 Got inflatables, a BBQ, or cars parking on a field? Mention them all — we'll include the specific controls for bouncy castles, gas equipment, traffic movement and crowd flow around your fete.
Legal requirements for village fetes and parish council events
Under the Occupiers Liability Act 1957, anyone organising or controlling an event on land — including a parish council hiring out a village green, or a committee running a fete on a farmer's field — owes a duty of care to everyone attending, including visitors, stallholders and volunteers. Where the organising body has employees or regular volunteers acting under its direction, Regulation 3(1) of the Management of Health and Safety at Work Regulations 1999 requires a suitable and sufficient assessment of risks to be carried out and recorded.
Even where a fete falls outside strict legal duty, most landowners, village hall trustees and local authorities will not grant permission to use a field, green or hall without seeing a written risk assessment. Public liability insurers also expect one, and it is the single clearest piece of evidence that reasonable care was taken if an incident occurs during setup, the event itself, or pack-down.
A good fete risk assessment covers the whole day — from marquee erection and vehicle movement in the morning, through stalls, inflatables and food safety during the event, to pack-down and departing traffic in the evening. Not sure whether your event needs one? Most community events involving the public, temporary structures or vehicles do.
How it works
1. Describe your fete
Tell us the venue, expected number of visitors, stalls, inflatables, catering, parking arrangements and any road or field access needed for vehicles.
2. Let the app take the strain
Anyrisks produces a fully written, UK-compliant risk assessment referencing the relevant regulations for community events, food safety and temporary structures.
3. Instant download and use
Download as PDF and Word. Share it with your parish council, landowner, insurer or committee — no subscription, no software to learn.
What it covers
Every village fete risk assessment is written in full — covering the whole day from setup to pack-down.
Marquee, gazebo and staging erection and anchoring
Bouncy castles and inflatables — supervision and weather limits
Vehicle movement and parking on grass or verges
Road closures and pedestrian crossing points
Slips, trips and uneven ground on fields and verges
Food hygiene for stalls, BBQs, hog roasts and cake sales
Gas equipment, hot surfaces and fire risk from catering
Crowd management and lost child procedures
Manual handling of tables, gazebos and heavy equipment
Electrical safety for generators, PA systems and lighting
Weather contingency — high winds, heat and heavy rain
Cash handling for tombolas, raffles and stalls
First aid provision and emergency contact arrangements
Volunteer and steward briefing and supervision
Works for
From small church fetes to full-scale parish council galas, Anyrisks covers every type of village event.
What customers say
"Our parish council always asks for a risk assessment before we can use the recreation ground. This took me ten minutes instead of a whole evening wrestling with a template."
Margaret W.
Fete committee chair, Suffolk
"We had a bouncy castle, a BBQ and cars parking on the field this year. It covered all three properly and our insurer was happy with it."
David R.
Village hall trustee, Cheshire
"As parish clerk I need a risk assessment for every event on the green. Anyrisks gives me something professional to file and pass to the council in minutes."
Susan T.
Parish clerk, North Yorkshire
Anyrisks vs DIY templates
| Anyrisks | DIY / Templates | |
|---|---|---|
| Written in full — not a blank form | ✓ | ✗ |
| Covers stalls, inflatables and food catering | ✓ | ✗ |
| Traffic, parking and road closure risks included | ✓ | ✗ |
| References Occupiers Liability Act 1957 | ✓ | ✗ |
| Accepted by parish councils and insurers | ✓ | Sometimes |
| Weather contingency and marquee anchoring covered | ✓ | ✗ |
| Ready in under 2 minutes | ✓ | ✗ |
| Instant PDF and Word download | ✓ | Sometimes |
Frequently asked questions
Does a village fete legally need a risk assessment?
If the fete is organised by a parish council, charity or committee with helpers acting on its behalf, the organisers have a duty of care under the Health and Safety at Work etc. Act 1974 and the Occupiers Liability Act 1957 to identify and control risks to visitors, stallholders and volunteers. Many landowners, insurers and local authorities also require a written risk assessment before granting permission or public liability cover, so in practice it is treated as essential rather than optional.
Do we need a risk assessment for road closures or car parking?
Yes — if the fete involves parking on grass verges, temporary road closures, or vehicles moving on site during setup and pack-down, this should be assessed separately or as a clear section within the main assessment. Traffic management around a fete site is one of the most common causes of serious incidents at community events.
What about bouncy castles and inflatables?
Inflatables should be operated by a PIPA or ADIPS registered supplier, checked and anchored before use, and supervised at all times children are on them. Mention any inflatables, funfair rides or play equipment when describing your event and the specific supervision, anchoring and weather-related controls will be included.
Does it cover food stalls and the tombola or raffle?
Yes — food hygiene for stalls and cake sales, hot food and gas equipment (BBQs, urns, hog roasts), and controls around cash handling, tombolas and raffles are all covered where relevant. Describe which stalls and activities are planned and these will be reflected in the assessment.
Who is legally responsible if something goes wrong at the fete?
Responsibility typically sits with the organising committee, parish council, or named event organiser, alongside individual stallholders for their own pitch. A written risk assessment, shared with all volunteers and stallholders in advance, is the clearest evidence that reasonable care was taken under Regulation 3(1) of the Management of Health and Safety at Work Regulations 1999.
Does this satisfy our public liability insurer or the parish council?
Yes — Anyrisks produces a fully written, regulation-referenced risk assessment in the format expected by public liability insurers, landowners and parish or town councils granting permission to use a field, green or hall for the event.
Can it cover weather contingencies and marquees?
Yes — mention marquees, gazebos or staging and the assessment will include guy-rope and anchoring checks, wind speed limits, and wet-weather contingency arrangements including evacuation of structures if needed.
How long does it take to generate?
Under 2 minutes. Describe your fete — location, expected numbers, stalls, activities and any inflatables or vehicles involved — and Anyrisks produces a complete, ready-to-print risk assessment instantly.
Also see: The Ultimate Guide to Risk Assessment · Do I Need a Risk Assessment? · Risk Assessment Legal Requirements · Risk Assessment Generator